What is a Lean Process: Benefits and How To Do It

It’s getting harder and harder for businesses to survive in today’s highly competitive economy. Quality products are no longer sufficient. Lean process management is used for solution improvement and can help you meet the new expectation of providing unparalleled value to your customers. A lean workplace can provide exceptional value.

A lean process is not a brand-new concept in the marketplace. Its practices and theories can be traced hundreds of years back. Toyota’s 1930s lean manufacturing model was implemented to streamline the production of its new automobile. The Toyota Production System, which was implemented in the 1930s, is still being used as part of lean processes today.

What is a Lean Process?

When it comes to being lean, the less you do, the better. Lean processes are designed to increase business efficiency while reducing wasteful business practices. Lean manufacturing principles can be applied to any industry, even though they are traditionally used in the manufacturing sector.

Lean manufacturing has many benefits. Lean manufacturing is not only about reducing waste and improving customer value but also about lowering costs and increasing efficiency. This allows businesses to put both their customers and bottom line first.

By eliminating products, business practices, and services that do not enhance or facilitate the customer journey, you can streamline your purchase phase, resulting in a better experience for customers.

Lean process improvements have as their primary goal to maximize customer value by optimizing resource allocation and creating an uninterrupted flow of work based on customer needs in near-real time. The approach also aims to reduce or eliminate waste in terms of time, resources, and effort by documenting every step within a business and removing or reducing those steps that don’t create value for the customer. It has its roots in manufacturing but has been adapted for use across many industries.

Lean Process Management is centered around:

  • Understanding the value of the customer’s perspective.
  • Eliminating all waste or minimizing it in the process of creating value.
  • Continuously improve products, processes, and people.

It promotes shared leadership and responsibility. Every employee can make a meaningful contribution to the success of the business because continuous improvement is emphasized. This management approach provides a framework for creating an organization that constantly adapts, solves problems, and improves productivity.

The 5 Key Concepts for Lean Process Improvement

What are the 5 Key Concepts for Lean Process Improvement?
What are the 5 Key Concepts for Lean Process Improvement?

It’s important to keep in mind the lean concepts when developing a plan.

1. Identify Value

Value is the starting point for a lean solution. What will your customers invest in? You can start by identifying the value of customers to eliminate waste, and excess activities in your manufacturing process, sales cycles, etc.

2. Stream of Value

A visual value stream map will help you visualize the workflow in your business. The mapping highlights key stages in the purchasing process, from production to delivery. This visual representation will help you better understand your business and improve processes.

3. Flow

After you have established the value of your system, it is time to concentrate on the flow or system practices. What is the process by which your customers receive their products or services? You can streamline the process to improve efficiency. Keep an eye on how your tasks flow through your workflow, and be aware of any bottlenecks. Lean manufacturing will help you create a smooth work process, which will reduce the time it takes to deliver an order.

4. Pull

By reducing overproduction, a pull system can reduce waste in your company. The production only begins when the order is received, reducing overhead costs and storing excess inventory.

5. Continuous Improvement

Lean is a process. In a lean solution, you and your team are constantly striving to achieve perfection. You develop plans, implement improvements, and analyze results. Lean manufacturing is a fluid process management that requires the support of all departments in your company to be successful.

Let’s examine now how to implement lean manufacturing in your business.

How to Implement a Lean Process in Your Organization

Implementing a lean system in your business is not a one-time event. This is a continual practice, not a one-time event. It requires the support of all departments in your organization. Your team will need to identify areas of improvement, make changes that improve efficiency, measure the results, and then repeat.

You can use a variety of tools for management to support the process.


Kanban is a scheduling system that helps identify process improvement opportunities. By reducing wasteful practices within the workflow you can create more value without increasing costs.


Kaizen, a business philosophy based on continuous improvement, is derived from the Japanese phrase, “change for the better”. The Kaizen method encourages small changes that can improve daily operations and standardize workflow. It also increases employee engagement. This philosophy leads to a more productive and fulfilling workplace.


Poka Yoke derives from the Japanese expression that means error prevention. It is a method that prevents defects in the production process, thereby eliminating quality control. Poka-Yoke, a method commonly used in Lean Manufacturing, is used to maximize results and minimize production mistakes. Lean manufacturing is achieved by five steps: define, analyze, improve, and then control.

Limitations on WIP

Limits on work-in-process Implement fixed constraints in your team’s workflow. WIP limits focus on smaller tasks to help identify potential bottlenecks and problem areas in your day-to-day operations.

How to Implement Kaizen in Lean Process Improvement?
How to Implement Kaizen in Lean Process Improvement?

The Benefits of Lean Process Management

Lean-adopting organizations benefit from continuous improvement in all work processes and functions, from the top down to the front line. Managers benefit from specific benefits, such as:

More intelligent business processes: A pull system ensures that work is performed only when it is needed.

Better use of resources. The pull system means that an organization will only use material resources when they are actually required by customers.

Better focus of the workforce: By eliminating wasteful activities, workers can concentrate their efforts and attention only on those activities that produce value.

Improved productivity and efficiency: Workers become more efficient and productive because they are no longer distracted by unnecessary tasks.

Have you implemented a Lean Process in your projects or organization?

Share your experience and tips in the comments below!