Cycle Time vs. Takt Time vs. Lead Time: Key Differences

When creating project planning, managers aim to optimize the resources, workflow, and time required to complete the project. Lean processes such as TAKT Time vs. Cycle Time vs. Lead Time are essential for Six Sigma candidates and Project Management candidates. Takt Time is the time that passes between the end of one unit to the start of the next. The cycle time is the average amount of time it takes to finish a single item. The Lead Time is the time between the receipt of the order and the delivery date.

cycle time vs. takt time vs. lead time
cycle time vs. takt time vs. lead time

What is Takt Time?

The “takt time” is a measure of the speed at which production must be completed to meet demand.

In German, “takt” means “pulse.” As your heart rate can increase or decrease, so can your company’s Takt time.

Takt Time is used by managers to reduce over-and underproduction. This metric can improve quality control standards. Managers optimize their systems by matching the takt-time with customer demand.

You can guarantee that consumers receive the best products at the right time by maintaining a constant “heartbeat” throughout your production system.

Calculating Takt time has many benefits:

  1. Estimate service delivery processes
  2. Maintain a constant production flow
  3. Standardize Work Processes
  4. Reduce training time and increase efficiency
  5. Realistic time targets
  6. Reduce overtime
  7. Takt Time can help you reduce errors and improve quality. Takt Time will show you teams that are overworked, and that sacrifice quality to meet unrealistic standards. You may also discover teams that are idle and have nothing to do. Takt Time is a great tool for evenly distributing workloads.

How do you calculate Takt Time?

To calculate Takt Time you will need the net production time (NPT). To do this, ask your team to track it in Toggl Track. NPT is the amount of time spent producing a service or product (excluding meetings, breaks, etc.). ).

Toggl Track will calculate your NPT total for a specified period of time. To calculate Takt Time, divide this number by the total number of units that your customers ordered during that time period. This number represents the optimal production time for each unit.

Imagine that you own a business that produces large wooden crochet hooks. These are used by crocheting clubs. If you have 3 employees who each work 30 hours per week, and the average order is 45 crochet hooks, your Takt Time equals 2:20. ), your Takt Time equals 2:

TT [2] = D [45] / NPT [90]

To keep up with the demand, one person must start a new hook every two hours.

What is Lead Time?

Lead time is the time interval between the beginning and the end of a process. Lead time can be defined in a variety of ways depending on your business.

Lead time is most often used in three industries: manufacturing, supply chain management, and project management.

  • The pre-processing time refers to the time needed to create plans and organize paperwork, and the processing time is required to build the final product. The post-processing time can be a part of the lead time (i.e. the time required to deliver the product).
  • In supply chain management, the lead period is the time between placing an order and receiving the supplies from the supplier.
  • In project management, lead time is used to describe the length of time it takes to complete a collection of activities. It includes overlaps and dependencies.

How do you calculate Lead Time?

If it takes a pigeon to deliver a request for an order in 10 minutes, but 20 minutes for the pigeon to return to its nest with a hook, then your lead time is 2:

LT [2 Hours] = CT [1.5 Hours] + DT (20 Minutes) + WT [10 Minutes]

How do you calculate Lead Time?
How do you calculate Lead Time?

What is Cycle Time?

It is the time needed to complete a task. The time needed to create the item, as well as any waiting stages (the time spent ‘waiting on the board’ between active sessions), are included in the process.

The cycle time is the time a team spends manufacturing a product before it’s ready for shipping. The amount of time needed to complete a single operation. The actual time taken to make the item is considered, as well as the waiting periods or the time that the job remains “waiting” between active work sessions.

When people confuse “lead” time and “takt” time, they usually think of cycle time. This is an important KPI for manufacturing.

Calculate Cycle Time using two numbers. The total number of products produced and the time taken to produce the total number of products.

How do you calculate the cycle time?

CT [3] = U [30] / NPT [90]

Your team can’t keep up with the demand if your Takt Time per hook is 2 hours and your Cycle Time is 3 hours. It’s time to do something!

How to Calculate Lead Time vs. Cycle Time?

Calculating the lead and cycle times of any project is easy if you have the right information and the tools to manage your project. Cumulative Flow Diagram (CFD) is the most widely used and practical method to determine both cycle and lead times.

CFD, in its simplest form, is a chart that plots the progress of a project onto a graph. The horizontal axis shows the time and the vertical axis is the number of WIP units. Each section of the CFD is divided into segments that each show a single Kanban board column. Like the Kanban board, there are three basic categories: scheduled tasks, tasks that are in progress and completed tasks.

You can determine the lead time by interpreting the data starting at the moment a request enters the backlog (in progress) and ending with a successful completion (completed). The Lead time is the timespan of this dataset.

Calculating cycle time requires that the initial period during which the item was in the backlog be omitted, but the period after the work has begun must be taken into account. Remember that cycle time is determined by the time spent on each unit.

Which do you prefer and why?

Tell us in the comments below!