Guide to Implementing the Second S in 5S Set In Order

How to run a Lean 5S Visual Management Event. This blog will explain the Second “S” in the 5 S’s, Set in Order. The following blog number two in a five part series. This blog is based on 5S Visual Management Event at one of our client partners.

In the first blog in the series: “How to run a Lean 5S Event Starting with the First “S”, we discussed how to regain space by getting rid of what does not belong.

Now that we have recovered real estate within our existing facility using the first “S”, Sort, we can now better see the “stuff” that remains.

With the recovered space, it should be easier to manage the remaining “stuff” using the Second “S”, Set In Order.

Set In Order follows the simple rule of: “Everything has a Place and Everything in its Place”.

Visualize walking into a hospital to visit someone having orthopedic surgery. You enter through the main lobby and there is no directions, no map and no one at the front desk to guide you. Throughout the hospital corridors there is no signage directing you. To get to the orthopedic wing you would either have to know where it is or wander aimlessly in search of your destination.

It is amazing how many organizations that we visit that fit this scenario.

Now picture the above scenario with maps at every intersection of the hospital; colored arrows and paths pointing you to different major areas and signage on the ceiling of each area to let you know where you are located.

In this scenario, you would better understand your current environment

In this segment of 5S (Set in Order), we want to organize critical items in priority by use.

The product, service, information that we use often should be easily identified and accessible.

Less used items should be stored but still accessible and still identified.

If the item is not in place, we should easily be able to see that it missing. When we find an item that is out of place, we should know where that item belongs because the area is identified as well as the item.

This “S”, Set in Order, helps to reduce the waste of searching.

Do you spend allot of time searching for material or information at your organization or home? Can you give an example of how the Second “S”, Set In Order could help you to search less?